From the food and drink, to decorations and invitations, planning a party or crop takes a lot of time and effort that many people just don’t want to do or have the time for. However, if you enjoy party planning and have a knack for organization and creativity, you can hire yourself out to those who are pressed for time and earn extra money by doing the party planning for them.

When planning parties for others, you should have a consultation with the customer to find out exactly what they want for their party. You will need to discuss with them the approximate number of people attending, any themes or décor ideas, venue choices, speaking/instructor needs and menu options. Be sure to take careful notes and draw up a contract that specifically states the choices made and the services to be provided, to protect you both.

The next step in the party planning process is to secure a venue and vendors for the event. Book the location as early as possible, if one is needed. Talk to several caterers to find one that can provide you with the food and beverage services that are needed for your client. If a speaker or teacher or scrapbook instructor is needed, speak with a few and book the one that is best suited for the event. Be sure to confirm with each of your vendors a few days before the party to assure that there are no mix-ups or last minute changes to their availability.

Some clients may want you to handle the invitations and RSVPs for their parties, as well. If this is the case, get a complete list of names and addresses from your client. You should mail invitations approximately one month prior to the event.

On the day of the event, you will be responsible for setting up the venue and assuring that all of the decorations are in place. You will need to supervise the set up of the caterer and speaking engagements, making sure that everything is ready to go by the time of the party. You may or may not be required to attend the party and supervise the vendors during the event or you might be asked to return to clean up after the party has ended.

You may prefer not to have clients, but plan and host your own scrapbook parties and crops. You can monetize these parties in many ways.  Charge an admission fee to the party or crop.  Have a fee for vendors to set up booths or tables to sell their products.  Hold a raffle. These are just a few ideas to monetize your party.

If you enjoy planning and hosting parties, chances are you have what it takes to be a party planner. Draw on your talents and use your personal experiences to help you plan scrapbook parties for your clients that will keep them coming back to you.

More on how to get started in a scrapbooking business…